How To Remove Accountants Copy Restrictions

QuickBooks Auditor'due south Copy and Accountant's Alter File

Written by Ketel Thorstenson, LLP on June 8, 2022. Posted in Accounting, Accounting Services, Journal Entries, News, QuickBooks Quirks.

Posting your auditor's journal entries is important for keeping an accurate ready of records.  Adjusting entries are prepared by your accountant for many reasons, including correction of errors, adjusting balances, posting depreciation, and correcting retained earnings, among others.    In that location are various methods for posting your accountant'due south entries to your company file, including posting the entries by paw.  However, using the Accountant's Copy and the Accountant's Change File created by your accountant is one of the easiest ways to ensure those entries are posted correctly.

The Accountant's Copy allows your accountant to work in a previous period while allowing yous to work in the current period.  The accountant'south changes can then be imported back into your company file.  Several methods of sending an accountant'southward copy of your file to your accountant are available, including using email or flash bulldoze.  Nonetheless, using Intuit's Accountant's Copy Transfer Service in QuickBooks is 1 of the easiest, most convenient methods to transfer your company file to your accountant as well every bit your accountant transferring the Alter File back to y'all for import.

Before you brainstorm to create an auditor'southward re-create, discuss a dividing date with your accountant.  The dividing date defines the menses your accountant will work in.  When you take sent the Accountant'southward Copy through the QuickBooks File Transfer Service, your accountant volition receive an email letting him or her know the file is fix to download.  In one case your accountant has completed working with your file, he or she will create a modify file for you to import back into your company file. You volition receive an email from Intuit/QuickBooks that says your accountant has sent changes for you to import.

Sending an Accountant's Copy via the transfer service is an easy and convenient way to provide your auditor with your company file.  For more detailed instructions on creating and sending your file, and importing your accountant'southward changes, delight see instructions beneath or call one of our knowledgeable QuickBooks ProAdvisors.

To send your file to your accountant using the Accountant'south Copy File Transfer Service:

1. Go to the File card, click Accountant's Copy and and then click Send to Auditor. Then click Side by side.
2. Choose a dividing appointment. Hash out this with your accountant if you are non sure which date to utilise, however information technology is usually the menstruation stop appointment for the period the auditor will exist working on.
3. Enter your accountant'southward electronic mail address, your name, and your email accost. Choose a countersign to protect the Accountant's Copy.
   • Your accountant will need this password and your regular QuickBooks password to admission your accountant's copy. Delight convey these passwords to your accountant in a dissever email or by phone.
4. You can send an optional notation to your accountant but do not send your password in this note.
5. Click Send.

To download the changes in the auditor's change file directly:

1. Open up your visitor file.
2. Cull File: Accountant'south Copy: Import Accountant'due south Changes from Spider web.
3. A window will open up showing a listing of the changes your accountant made.
4. It is recommended that you print a copy of these changes.
5. Later on reviewing the changes, click Incorporate Auditor's Changes.
6. Creating backups may be required before, during or after importing.

To manually create an Auditor's Copy for delivery via email or Flash Drive:

1. Cull File: Accountants Copy: Save File. Confirm and click Adjacent.
2. Cull a dividing engagement. Click Next.
3. Alter the suggested location for the file and the file proper noun (Optional) to stand for to the location of the Wink Drive, etc. The file must have a .qbx extension.
4. Click Save. Accept note of the location of the saved file if you lot accept not changed it in step three.
5. If you are sending by e-mail, attach the file to the electronic mail.
6. One time the auditor has complete piece of work on your file, he should give you a alter file that will accept a .qby extension. This file should be imported into your visitor file.

To manually Import the Accountant'south Change File:

1. If you are receiving the change file via email from your accountant, save the file in a convenient location on your computer such as your desktop.
2. Open up your company file.
3. Choose File: Accountant'southward Copy:  Import Accountant's Changes from File.
4. Locate the accountant's alter file (.qby) and click open.
5. Review and print the accountant's change report.
6. Click Incorporate Auditor's Changes.

Limitations of Using Accountant'southward Copy

There are some limitations to what you tin do while your accountant has your accountant's re-create.

1. You tin can only piece of work on transactions after the dividing date.
2. Y'all can add new accounts, but non new subaccounts to existing accounts.
3. You cannot edit, merge or brand existing accounts inactive.
4. You can edit or brand inactive any new accounts you created while your auditor has your auditor'due south re-create.
5. You can edit, sort, and make list items inactive, but yous cannot delete or merge them.
6. You tin reconcile your accounts while your accountant has an accountant's copy, but with certain possible consequences.
   • Reconciliations with transactions that were all dated in the current period (subsequently the dividing date) are saved.
   • Reconciliations with any transactions that were dated on or earlier the dividing engagement will be undone when you import the accountant'due south changes.
   • If your accountant has reconciled or undone a reconciliation in your accountant's copy, any reconciliations you have washed will be undone when you import your auditor's changes.

Limitations to what your accountant can do using an accountant'due south copy.

1. The accountant's copy prevents your accountant from making any changes that disharmonize with your work based on the dividing date.
2. The accountant cannot add together, edit, or void any paychecks, timesheet data, assisted payroll data or directly eolith data.
3. The auditor can process payroll tax forms in the accountant's copy, however the auditor's change file volition not include detail of what forms the accountant process or printed.

Removing The Restrictions (Cancelling an Accountant's Copy)

On rare occasions, information technology may be necessary to cancel the accountant'southward copy.  Delight discuss this with your accountant prior to removing the accountant copy restrictions.  In one case you decide to remove the restrictions, you cannot import your accountant's changes and they must be entered by hand.

To cancel the Accountant'south Changes for QuickBooks 2022 and later:

1. Choose File: Send Company File.
2. Choose Auditor's Copy.
3. Cull Remove Restrictions.
4. Click Yes, I want to remove the Auditor's Copy Restrictions.
5. Click OK.

To cancel the Accountant's Changes for QuickBooks 2022 and 2022:

1. Choose File: Accountant's Re-create.
2. Choose Remove Restrictions.
3. Click Yes, I want to remove the Accountant's Copy Restrictions.
4. Click OK.

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Ketel Thorstenson, LLP is a full-service business firm with 17 partners, over 55 Certified Public Accountants (CPA) and Enrolled Agents (EA), and offices in Rapid City, Custer, Spearfish, SD, and Gillette, WY. KTLLP has a rich history, serving clients since 1936 and a depth of cognition and experience that clients rely on and trust. The firm offers a diversity of services including tax planning and return preparation, audit services, QuickBooks support, bookkeeping, payroll, business valuation, business consulting and estate planning.

Source: https://www.ktllp.com/quickbooks-accountants-copy-accountants-change-file/

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